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Office Administrator

Code:1952
Location: Saint Louis, MO
Local candidates only please

A highly regarded Accounting Firm, located in Clayton, is seeking an Office Administrator to work within their front office. This individual will be responsible for creating a quality experience for clients and guests by serving as their initial contact. This is a permanent position looking for a start date this fall. The regular hours will be Mon-Fri 8 am – 5 pm. 
Duties:
•    Great all guests (clients, vendors and visitors) as they arrive at the office
o    Create a warm, friendly and sincere environment
o    Greet guests by name
o    Offer guests newspapers and refreshments
o    Validate parking tickets
o    Converse with guests waiting in the lobby for a team member
•    Maintain office appearance
o    Organize newspapers and magazines
o    Load and unload dishwasher daily
o    Keep conference rooms, front desk area, and reception kitchenette clean and orderly
o    Notify office admin. manager of any needed facility repairs
•    Monitor use and availability of conference rooms
o    Reserve rooms when requested
o    Check equipment in conference rooms (phones, projectors, computers, etc.) daily
•    Operate Secondary Switchboard
o    Answer incoming calls
o    Determine the nature of each call
o    Screen phone calls for Team Members
o    Transfer incoming calls
o    Transfer calls into voicemail
•    Arrange transportation for team members and guests
•    Track incoming packages for team members and outgoing packages for clients
•    Assist the administrative team (office services, executive assistants, etc.) or any other team member with administrative tasks
o    Produce documents in Microsoft Word, Excel, and PowerPoint using designed templates
o    Proofread documents when requested
o    Assist set up and preparation for meetings and seminars
Skills/Qualifications:
•    High school diploma
•    Two to three years of office administrative experience preferred
•    Superior interpersonal skills
•    Must be able to handle multiple projects simultaneously in a fast paced environment
•    Attention to detail and quality
•    Proficiency in Microsoft Office programs (Word, Excel, PowerPoint required)
•    Ability to effectively utilize technology and a commitment to learn
•    Excellent verbal and written communication skills
•    Strict adherence to professional ethics

This client wants to make their decision quickly, so please send your resume for immediate consideration. 

Please forward your resume in a Word format, as an attachment to careers@abacusrecruiting.com.

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Please view Equal Employment Opportunity Posters provided by OFCCP.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)